In active use with agencies today
EMSOps brings controlled substances, shift scheduling, personnel records, timekeeping, payroll, fleet, and HR into one platform — so the people running the service spend less time in binders, spreadsheets, and group chats, and more time on the truck.
What EMSOps does
Most agencies run their operations across a whiteboard, a group chat, a shared drive, a paper log, and two or three point tools that don’t talk to each other. EMSOps replaces that patchwork with a single platform where the roster, the schedule, the timeclock, the vial log, and the truck check all share the same source of truth.
Log every controlled-substance vial and the events that touch it — receipt, transfer between stations, administration, waste, and shift count — with the medic and witness recorded on each entry and a chronological history you can read back.
Build the shift calendar per station and apparatus, see open slots before they become a problem, and let qualified crew pick up what they’re cleared to cover. Volunteer duty crews and paid rotations live on the same schedule, with swap requests routed to administrators.
One roster with each member’s level, station, status, and certification expirations, plus the HR paperwork behind it — onboarding, invitations, document files, emergency contacts, and access controls — all in one record instead of a folder full of PDFs.
Punch in and out from the app, review and edit punches from a single dialog, and let PTO accrue against policies you configure. Weekly overtime, recurring holidays, and vendor payroll exports (ADP, Gusto, or a generic CSV) come out the other side ready to run.
Track every truck and its checks, log defects when they’re found, open work orders, and record fuel — alongside audited onboarding of the supplies already sitting in the station. High-value serialized equipment gets its own chain of custody.
A single overview for the people who run the service: today’s coverage, what’s unfilled, controlled-substance activity since the last count, apparatus that need attention, and which credentials come due next month.
Who it’s for
A 22-member volunteer squad and a three-station career service have different budgets and rosters — but the same fundamental problems. EMSOps is designed to work at both ends without a six-month implementation.
Duty-crew sign-ups, a roster that survives officer turnover, a controlled-substance log that doesn’t depend on one person’s memory, and modules priced with volunteer budgets in mind. Set up in an evening, not a quarter.
Multi-station scheduling, role requirements per slot, timeclock and payroll exports, and personnel records that stay current across shifts and stations — with clear separation between agencies.
Paid rotations and volunteer coverage on one calendar, one roster, one substance log, and one HR file — instead of two systems that constantly disagree.
EMSOps is an operations tool. It helps your agency keep organized, legible records of its own activity — it does not provide legal, regulatory, or clinical advice, and it does not replace your agency’s own policies or oversight. Responsibility for what your agency records and reports stays with your agency.
Find out more
Send us a few details and we’ll get back to you with the modules that fit your agency, how pricing works for your size, and how to get set up. No sales script — we’d rather understand your workflow first.
We’ll reach out from EMSOps directly.